PUBLIC MEETING OF THE DEWEYVILLE TOWN COUNCIL Meeting Minutes

 

THURSDAY, JANUARY 12, 2012

7:00 PM DEWEYVILLE TOWN HALL

 

Attendance:    Mayor Robert Thayne                         Council member Monte Garlick

                        Council member Todd Bingham         Council member Joe Kliger

                        Council member Lynn Stewart  

Absent:  Kathy Gudmundson – Town Clerk

 

 

Visitors:  Eric Page – Past Council       

 

               Tracie Williams – Substitute for Town Clerk                         

               Emily Ketsdever – Honeyville Town Clerk (Dismissed herself at 7:07 p.m.
               Steve Marble (Dismissed himself at 8:08 p.m.)

               Richard Williams

               Marla Garlick and Sheila Garlick (Dismissed themselves at 7:07 p.m.)

 

  1. Opening Ceremony:  Mayor Thayne welcomed everyone to the Town’s first Town Council meeting for the year 2012.  Council member Bingham gave the opening prayer with Council member Stewart leading the Pledge of Allegiance. 
  1. ADMINISTERING OF THE OATH OF OFFICE TO NEWLY ELECTED OFFICIALS:  Emily Ketsdever – Honeyville Town Clerk, administered the oath of office to the new Council members Joe Kliger and Monte Garlick.  Ms. Ketsdever dismissed herself at 7:07 p.m. after she administered the oath of office.  
  1. ELECTION OF MAYOR PRO TEMPORE:  Mayor Thayne brought the nominations to order for the Mayor Pro Tempore.  Council member Bingham nominated Council member Stewart, and Council member Stewart nominated Council member Bingham.  It was decided to have a vote on paper.  Council member Bingham is the Mayor Pro Tempore by majority of the vote’s three to two. 
  1. Approval of December Council Meeting Minutes:  Due to some health issues of the town clerk, Kathy Gudmundson, the minutes will be finished and passed in February. 
  1. Approval of Monthly Bills and Budget Discussion:  Mayor Thayne explained that he will get an updated budget so that the new council members will know what is in their budget to use for the rest of the year.   

 

      MOTION:  Council member Bingham made a motion to pay bills for      December.  Council member Stewart seconded the motion.  Motion passes     unanimously.  

                        Aye Votes:  Mayor Robert Thayne                 Council member Kliger

                                            Council member Bingham          Council member Garlick

                                            Council member Stewart

 

      Mayor explained that information will come for the new council members to be  able to sign checks and they will be insured also.  

  1. Planning and Zoning Review:  Mayor Thayne explained that the past Planning and Zoning Commission meetings have been cancelled due to the lack of agenda items.  The mayor added Marlene Berger to replace Joe Kliger on the Planning Commission.     

      New Business:

  1. ORDINANCE #2012-01 AN ORDINANCE TO PRESCRIBE TIME AND PLACE OF REGULAR PUBLIC MEETINGS OF DEWEYVILLE TOWN FOR THE YEAR 2012:  Mayor Thayne discussed this ordinance and read the heading.  This ordinance had been noticed in the paper.  

      MOTION:  Council member Bingham made a motion to open the Public            Hearing for Ordinance #2012-01; an Ordinance to Prescribe Time and Place of           Regular Public Meetings of Deweyville Town for the Year 2012.  Council          member Garlick seconded the motion.  Motion passes unanimously.  The public        hearing opened at 7:23 p.m.

                  Aye Votes:  Mayor Robert Thayne                 Council member Kliger

                                      Council member Bingham          Council member Garlick

                                      Council member Stewart 

      The Town Council discussed the ordinance and the times listed on the Ordinance.  

      MOTION:  Council member Stewart made a motion to close the Public   Hearing for Ordinance #2012-01; an Ordinance to Prescribe Time and Place of          Regular Public Meetings of Deweyville Town for the Year 2012.  Council         member Bingham seconded the motion.  Motion passes unanimously.  Public       hearing closes at 7:25 p.m.

                  Aye Votes:  Mayor Robert Thayne                 Council member Kliger

                                      Council member Bingham          Council member Garlick

                                      Council member Stewart 

 

      MOTION:  Council member Kliger made a motion to pass Ordinance #2012-     01; an Ordinance to Prescribe Time and Place of Regular Public Meetings of  Deweyville Town for the Year 2012.  Council member Garlick seconded the     motion.  Motion passes unanimously

                  Aye Votes:  Mayor Robert Thayne                 Council member Kliger

                                      Council member Bingham          Council member Garlick

                                      Council member Stewart

  1. RESOLUTION # 1-12-01 A RESOLUTION AUTHORIZING APPOINTED POSITIONS IN THE TOWN OF DEWEYVILE, LISTING THEIR DATES OF APPOINTMENT AND WHEN THEIR TERM ENDS:  

      Mayor Thayne explained the items added were the duties of the council members as stated by David Church (Attorney).  The reason that the Engineer is stated on  the Resolution is for the use of Appeal Authority that pertains to the Town’s  boundaries.  

      The Council discussed the concerns about using Hansen’s and Associates as the Town engineer.  Council member Stewart has some experience with the engineers  that the Water Conservancy District is using and he says they do a great job.  It  was discussed to just leave Hansen’s and Associates on the Resolution for now until more information is found about using other engineers.  Mayor Thayne will    look into the legality of having to use the engineers listed on the resolution.  The council decided to leave the resolution as is and revise it later as needed. 

      MOTION:  Council member Bingham made a motion to pass Resolution #1-      12-01; A Resolution Authorizing Appointed Positions in the Town of Deweyville, Listing Their Dates of Appointment and When Their Term Ends. Council member Garlick seconded the motion.  Motion passes unanimously.

                  Aye Votes:  Mayor Robert Thayne                 Council member Kliger

                                      Council member Bingham          Council member Garlick

                                      Council member Stewart 

  1. Rural Water Conference Discussion and Proposed Approval Of Attendees:

 

      Mayor Thayne discussed that the conference is coming up on February 27 through March 2. The Mayor would like to go and he will pay for it  himself.  Council  member Stewart explained that the more certified water operators the Town  has the more credits the town can receive from the State.  It was suggested to pay for approximately three fees for those who want to attend the water  conference, and have it come out of the Town’s water fund.  

 

MOTION:  Council member Bingham made a motion to approve for two Town members to attend the Rural Water Conference.  Council member Garlick seconded the motion.  Motion passes unanimously.

                  Aye Votes:  Mayor Robert Thayne                 Council member Kliger

                                      Council member Bingham          Council member Garlick

                                      Council member Stewart 

  1. Tremonton Senior Citizens Center:  Mayor Thayne passed out some information and explained that the Tremonton Senior center does not have enough funds to pay for Meals on Wheels so they assessed the communities that the senior’s towns that are around for seniors who use the Meals on Wheels.  Deweyville’s contributions would be to pay $6,221.58.  This is just a suggestion to help fund them.  Council member Garlick recommends that the Senior Center should provide the proof of those who go over there and use the facilities.  According to the Senior Center there are 29 people from Deweyville being served.  Questions to be asked are;
    • Need a list of the seniors from Deweyville.
    • How often they participate?
    • What does it cost per person?
    • Is the Senior Center receiving other donations? 

      It was discussed that the Senior Center is already getting tax money from all the communities in the county.  It was decided to ask these questions and Mayor Thayne will let the Council members know about this information. 

  1. Town Ski Night:  Every year Elwood and Deweyville have a Town ski night.  It will be February 1.  This was moved up a week, from past years.  There is snow at the ski resort even though there is no snow here.  The council discussed on how to get the information out.  Mayor Thayne will put it on the Town sign.  It needs to be put on the Town’s website and the website will be put on the sign also. Council member Garlick will help with the Town website. 
  1. Electronic Meeting Ordinance:  Council member Garlick has asked to be able to have some meetings electronically because he is not able to attend all of them.  Mayor Thayne read and explained the ordinance.  Council member Garlick said that he can communicate through his work by use of webcam on a laptop.  The ordinance will not be adopted tonight because it has to be noticed so the council needs to look this over and see if there needs to be changes.  Council member Garlick will be at as many meetings as much as he can, he might only be gone for only two or three meetings.
  1. Cemetery District Discussion:  The Town Council has discussed having a cemetery district for a long time and need to decide when would be a good time to have a public meeting.  It should be done soon so that it can be on the November ballot during the General Election.  Mayor Thayne had asked an attorney (Eric Johnson) if he might be willing to do the district information if the Town Council would like.  What questions should be asked and answered during a public meeting?  

 

·         It was suggested to let them know the cost of keeping the cemetery.    

 

·         Where the boundaries are that the district will cover. 

 

·         Should a member of the council be on the district? 

 

·         Does the Town lose all control of the cemetery? 

 

·         Is the district the only solution to help with the cemetery?  

 

Other suggestions were; raise fees to open and close the graves and raise the plot fees.  Everyone will have to agree to a tax increase to have this district. There needs to be a number to know what the increase will be before they have a meeting.  Council member Garlick volunteered to find out the information of how many burials the town has had in the past to know what the town needs to raise the fees to.  

 

            Local official’s day – Mayor Thayne passed out a brochure about this.  He says  that if the council would like to go they will need to pay their own way. 

      Unfinished Business:

  1. Agreement with Water Conservancy District: Council member Stewart says that he has not heard back from Conservancy District as of yet. 
  1. Fire District Information:  Mayor Thayne has nothing new to report about now. Things seem to be running smoothly.  An agreement has been signed with Tremonton called, “Mutual Aide Agreement”, it states that they can use each other’s resources. 
  1.  Emergency Management:  There will be a meeting on Friday the 20, for CERT members and the emergency preparedness members.  Council member Garlick can scan the invitations and e-mail them to all the members. At the Emergency Management meeting they will discuss and talk about future plans.  Food will be served that night.  Mayor Thayne explained that every Sunday night at 8:00 p.m. the Preparedness people talk on hand held radios on channel 20.   

            The State of Utah is holding an earthquake drill called the “Shakeout”.  This will   be the largest earthquake drill in Utah history.  This will be held April 17, 2012, at  10:15 a.m.   The Town of Deweyville is already registered.  Council member   Garlick will present this information at the meeting on January 20.  The website is

      bereadyutah.com to register.  There will be more information sent out when it gets closer. 

       Public Comments:  This is an opportunity for the public to address the council.

Please limit your comments to three minutes.  Steve Marble congratulated the new council members for being sworn in.  Richard Williams also congratulated them and thanked them for their participation.  

Eric Page gave the Town Council a proposal of projects of things that he feels needs to be completed for the park.  He would like to put in his application to mow the lawns and take care of the park.  He also has play ground equipment for the park.  Mr. Page has some suggestions to see if the park can make revenue.  Council member Kliger would like to meet with Eric to discuss more about the park and his new responsibilities.  Council member Garlick asked about the cook shack. Mr. Page explained that he would have planned on it to be used as storage for emergency preparedness items and possibly a town kitchen in case of an emergency.  He congratulated the new Council members and sent his “condolences” at the same time. 

Council Member Reports:

  1. Water and Roads (Lynn Stewart):  Council member Stewart says that the Town’s water springs are holding up really well, about 250 gallons a minute so far.
  1. Documentation, Public Safety and Info. (Monte Garlick):  Council member Garlick has nothing to report right now. 
  1. Park, Ordinances, P&Z, (Joe Kliger):  Council member Kliger has nothing to report, he is just getting ideas now. 
  1. Buildings and Cemetery Maintenance (Todd Bingham):  The dumpster at the park needs a padlock and the cemetery just received a dumpster with padlock capabilities.  The key will be put in the cemetery building. 

      Adjourn  

MOTION:  Council member Bingham made a motion to adjourn the Town Council         meeting.  Council member Stewart seconded the motion.  Motion passes unanimously.  Meeting adjourned at 8:51 p.m.

                  Aye Votes:  Mayor Robert Thayne                 Council member Kliger

                                      Council member Bingham          Council member Garlick

                                            Council member Stewart