DEWEYVILLE TOWN COUNCIL MEETING

MINUTES

THURSDAY JUNE 10, 2010

7:00 PM DEWEYVILLE TOWN HALL

 

Attendance:    Mayor Robert Thayne                         Lynn Stewart, CM

                        Eric Page, CM                                     Todd Bingham, CM

                        Sherie Goring, CM                              Tracie Williams, Town Clerk

 

Visitors:  Kim Richens – dismissed himself at 7:36 p.m., Matt Reagan (Auditor) – dismissed himself at 8:23, Morgan Mendenhall – Utah State Forestry Rep. dismissed himself after the presentation.

 

  1. Opening Ceremony:  Mayor Robert Thayne brought meeting to order and gave the opening prayer with Council member Stewart leading the Pledge of Allegiance.

 

  1. Morgan Mendenhall Tree City Award:  Mr. Mendenhall said that Deweyville is now a tree city.  Pictures were taken as Mayor Thayne received the plaque.  Mr. Mendenhall said that cities can only become A Tree City USA status if they spend $2 per capita per year for planning trees and have a committee that meets regularly and have a Tree Ordinance.  He said that most importantly that Deweyville town has become one without help from him and he was impressed.  He presented a flag that can be put out during the Arbor Day celebration.  He also gave mayor a cap and a pin.  A sign will be at the Deweyville Town Sign, and stickers will be put on the sign for every year that the Town is a Tree City.  Sherie says that this allows the town to apply for Community Forestry grants worth up to $5,000 and Mr. Mendenhall offered his help to get those grants. Mr. Mendenhall left about 10 minutes after his presentation.

 

  1. Approval of May Council Meeting Minutes:  The council members had the opportunity to view the minutes before the meeting and had a copy to briefly look at before the meeting. 

 

MOTION:  Council member Bingham made a motion to approve the minutes for May Town Council meeting.  Council member Page seconded motion.  Motion passes unanimously.

            Aye votes:       Mayor Thayne                         Council member Stewart

                                    Council member Page             Council member Bingham

                                    Council member Goring

 

  1. Approval of Monthly Bills:  Council member Stewart talked about the water bills.  He discussed the Hansen’s bill and said that it is still large and with many discussions with Chris Wight – Engineer, he was able to get the bill $420.00 less.  He also explained that for some of the cost for that bill for Hansen’s is for the state engineer to help with the chlorination system and that Grover Excavation had to put it in.  The cost was $475.00.  Council member Stewart talked to Chris Wight and asked him not to do work until he has written permission.  And he feels that Mr. Wight needs to give his keys back since the water project is almost complete.  Mayor Thayne explained that some of the Hansen’s bill can be reimbursed.

 

Council member Stewart is also in negotiation with RMP to see about the fees charged for the surge protector since it went out due to power surges and needs to be replaced at the North pump.

 

It was explained that the access lids, that need to be replaced at the north tanks, are considered as operational maintenance and there is no need for an engineer’s approval.

 

MOTION:  Council member Goring made a motion to approve bills for June 10.  Council member Page seconded the motion.  Motion passes unanimously.

            Aye votes:       Mayor Thayne                         Council member Stewart

                                    Council member Page             Council member Bingham

                                    Council member Goring

 

  1. Planning and Zoning Review:  Joe Kliger was a new member of the Planning Commission as with Dale Marble.  Jim Bunderson is on hold until he is able to attend.  Les Wheatley still wants to be involved but he might be able to come later.  So now there are seven members on the Planning Commission.  Tracie Williams explained Cary Schlickeiser’s garage.  He has already started building a garage on an existing cement slab and was asked to come and get a building permit and approval from the Planning Commission.  Mr. Schlickeiser’s permit was approved and he paid the necessary fees and Steve Bench – Tremonton, Deweyville’s building inspector, is aware of the building and will need to inspect it a couple of times before it is completed.

     

      New Business:

 

  1. PUBLIC HEARING FOR THE AMENDING OF THE DEWEYVILLE TOWN 2010 FISCAL YEAR BUDGET; AND ADOPTION OF THE DEWEYVILLE TOWN FISCAL YEAR 2011 BUDGET:

 

 MOTION:  Council member Goring made a motion to open Public Hearing for the Amending of the Deweyville Town 2010 Fiscal Year Budget; and Adoption of the Deweyville Town Fiscal Year 2011 Budget.  Council member Page seconded the motion.  Motion passes unanimously.  Public Hearing opens at 7:41 p.m.

 Aye votes:      Mayor Thayne                         Council member Stewart

                                    Council member Page             Council member Bingham

                                    Council member Goring 

           

Mayor Thayne showed the budget on a projector and explained the revenue and expenses.  See the attached budget printout.  Matt Reagan thinks that the town is frugal and commended on Council member Goring’s walking trail and projects, and he also said that is good to set aside money for the future, and what you don’t have in reserve, every couple of years think about what you want to do and don’t want to do so that the Town can go out and find the money.

 

MOTION:  Council member Stewart made a motion to close Public Hearing for the Amending of the Deweyville Town 2010 Fiscal Year Budget; and Adoption of the Deweyville Town Fiscal Year 2011 Budget.  Council member Bingham seconded the motion.  Motion passes unanimously.  Public Hearing closes at 8:21 p.m.  

            Aye votes:       Mayor Thayne                         Council member Stewart

                                    Council member Page             Council member Bingham

                                    Council member Goring

 

MOTION:  Council member Stewart made a motion to amend the 2010 Fiscal Year budget with some additional corrections for this month and adopt the Deweyville town Fiscal Year 2011 budget.  Council member Goring seconded the motion.  Motion passes unanimously.

Aye votes:       Mayor Thayne                         Council member Stewart

                                    Council member Page             Council member Bingham

                                    Council member Goring         

 

  1. RESOLUTION # 06-10-04; A RESOLUTION ADOPTING BUDGETS FOR THE FISCAL YEAR 2011: 

 

MOTION:  Council member Page made a motion to adopt Resolution # 06-10-04; A Resolution Adopting the Budgets for the Fiscal year 2011.  Council member Goring seconded the motion.  Motion passes unanimously.

            Aye votes:       Mayor Thayne                         Council member Stewart

                                    Council member Page             Council member Bingham

                                    Council member Goring

    

  1. PULBIC HEARING FOR AND PROPOSED ADOPTION OF ORDINANCE #2010-03 AN ORDINANCE TO ESTABLISH BUSINESS LICENSE PROVISIONS: 

 

MOTION: Council member page made a motion to open Public Hearing for Ordinance #2010-03; an Ordinance to Establish Business License Provisions.  Council member Bingham seconded the motion.  Motion passes unanimously.  Public Hearing opens at 8:25 p.m. 

            Aye votes:       Mayor Thayne                         Council member Stewart

                                    Council member Page             Council member Bingham

                                    Council member Goring

 

It was discussed for businesses already in progress they will need to comply by December 1, and anyone who opens a new business after that will start in January.  There will be a flat fee on any business.  The Ordinance will be adopted now and define the fees later.  The benefits of having business licensing is that the town can have knowledge and some control to keep track of them.  Any sale of wholesale, retail, or services provided will require a business license.

 

MOTION:  Council member Goring made a motion to close the Public Hearing for Ordinance # 2010-03; an Ordinance to Establish Business License Provisions. Council member Stewart seconded the motion.  Motion passes unanimously.  The Public Hearing closes at 8:34p.m.

            Aye votes:       Mayor Thayne                         Council member Stewart

                                    Council member Page             Council member Bingham

                                    Council member Goring

 

MOTION:  Council member Bingham made a motion to adopt Ordinance #2010-03; an Ordinance to Establish Business License Provisions.  Council member Stewart seconded the motion.  Motion passes unanimously.  The business license ordinance is in effect and Council member Goring will develop the paper that the businesses will need to fill and make a certificate.

            Aye votes:       Mayor Thayne                         Council member Stewart

                                    Council member Page             Council member Bingham

                                    Council member Goring

 

  1. Deweyville Walking Program:  Council member Goring passed out a flyer and explained the walking program for the summer that the Town citizens can do.  This should be a community effort so no prizes are expected.  Dr. Walker and Dr. Bitner endorse this program.  Everyone who would like a T-shirt that says Deweyville Walks can purchase one for $5.00.  See attached flyer.

           

      Unfinished Business:

 

  1. Fire District And Water Project Update:  A water line needs to go across the top of the cemetery to tie into the two water lines on the side of the cemetery’s at Berger’s property and on the other side of the cemetery.  It was suggested to run a meter and a set of hydrants just to have water up at the cemetery.  The water tanks need to have a fence put around them and lids need to be replaced, this can be done without an engineer: 

 

Fire District – Elwood is permanently out now.  Mayor Thayne had a meeting with the county last week to decide the boundaries.  Cedar Ridge is interested in being a part of the District.  Plus there are a few people who want to be a fire fighter from Deweyville.  Another meeting will be held on Tuesday, July 15, at 1:30 to discuss more about the boundaries.  Council member Stewart will talk to a property owner who owns a building on 10200 N. that a fire truck can be put in, but there is no water or electricity to it. Bear River City, Honeyville and Deweyville are a part of this District.

  

  1. Website Update:  Maxine Goring will be keeping the Website going.  She e-mailed information to be put on the front page of the website.  Pictures need to be put on it.  And it is just a matter of having Maxine start putting things on the website and then it can be up and going.

 

  1. Road to North Tanks and Wells:  The town needs to design how they would like to have the road be done.  Council member Stewart showed some pictures of roads from other towns similar to Deweyville’s road.  Deweyville will be responsible for anything that happens on this road. He is putting up signs and will put them in on Monday.  Tremonton offered there jack hammer to put in the signs.  The signs are; Slow Children at play, Dead End, 15 mph speed, and a Stop sign down at the bottom.  Council member Goring suggests having it bid for the cost of what it would be to have the road engineered to have it have a proper highway access.  It was suggested to ask what other towns have done with their similar roads.  Council member Stewart will look to see what engineers say.  He will put the signs in for now and trim the tree branches for a better view of the highway access.

 

       Public Comments:  This is an opportunity for the public to address the council.

       Please limit your comments to three minutes:   No public present at this time.

  

      Council Member Reports:

 

  1. Water and Roads (Lynn Stewart): Council member Stewart showed a list of names of delinquent people who are late on their water bills.  He has a door knob notice that is brightly colored to warn the people that they have a certain time limit to pay their water bill before the water gets turned off.   He has received payments within 24 hours when he used these notices.  He suggested that maybe the delinquent people can pay up to the six month point and take some money off of the bill to help with the amount owed for an incentive to continue to pay on their late bills.  Council member Stewart says he is making progress with the delinquent water bills. 

 

Council member Page researched about going to a collection agency to see about getting money from people who have moved away without paying for their water bills.  The collection agency will go out and find and collect on and take a percentage of what gets paid.  What the collection agency charges they put it on the bill. Council member Stewart is trying to have it so that the land lord pays if renters are delinquent, but they won’t sign the agreement. The land lord should pay it and put it towards the rent.  This should go into the water ordinance.  Council member Stewart would like to make some changes for the water ordinance and the fees resolution will need to be changed. 

 

Council member Stewart talked to the Bear River Water Conservation.  They will be hooking up Collinston to water and they would like to buy water from Deweyville for some time.  He will meet with engineers on the June 30, and get more information.  He will not jeopardize Deweyville’s water.  He thinks that this is something that Deweyville should look into.  The council is willing to look into this also. 

 

He discussed the amount of water coming into the tanks and the chlorination system.  Mayor says to wait on the fencing to see what the Home Land Security grant will do.  If the grant won’t cover it then the then the town will do it.

 

  1. Documentation and Zoning (Sherie Goring):  Clayton bid $1200 for the culinary water hookup for the north side of the walking trail. Council member Page said that the canal faucets are gravity fed so the water hookup on the north side of the walking trail is not needed.  Clayton also bid a water fountain, and Council member Goring said that she would like to have it donated.  Clayton also bid the cost of $3600 to make the walking trail to be a mile so Council member Goring will work on getting grants for this project.

 

  1. Parks and Public Safety (Eric Page):  Council member Page did get the pump in and Colby Shaw (Park worker) will flush the system tomorrow but there are some broken heads that need to be fixed. 

 

Council member Goring says that Jess Earl’s bench is in and she will find a place in the park to put it.

 

  1. Buildings and Cemetery Maintenance (Todd Bingham):  Bathroom is being worked on up at the cemetery and the grass is coming back in the dead spots.  The map is put in the kiosk.

.

Adjourn:  MOTION:  Council member Bingham made a motion to adjourn Town Council meeting.  Council member Page seconded the motion.  Motion passes unanimously.  Meeting adjourned at 9:42 p.m.

            Aye votes:       Mayor Thayne                         Council member Stewart

                                    Council member Page             Council member Bingham

                                                Council member Goring

 

 

 

 

Approved:  _______________________________

 

 

Town Clerk:  ______________________________