THE DEWEYVILLE TOWN COUNCIL

Meeting Minutes

THURSDAY JUNE 09, 2011

7:00 PM DEWEYVILLE TOWN HALL

 

Attendance:    Mayor Robert Thayne                         Eric Page, Council Member

                        Lynn Stewart, Council Member         Sherie Goring, Council Member

 

Absent:  Todd Bingham – Council member, Tracie Williams – Town Clerk

 

Visitor:  Janae Bunderson – Taking Minutes, Matt Regan (Auditor) came at 7:33 p.m.

 

  1. Opening Ceremony:  Mayor Thayne opened Town Council meeting with Council member Stewart giving the opening prayer and Council member Goring leading the Pledge of Allegiance.

 

  1. Approval of May Council Meeting Minutes: 

 

 

MOTION:  Council member Stewart made a motion to approve the minutes for May.   Council member Goring seconded the motion.  Motion passes unanimously.

            Aye Votes:      Mayor Thayne                         Council member Page

                                    Council Member Goring         Council member Stewart

 

  1. Approval of Monthly Bills and Pending Bills for May/June:  The council discussed the Master Meter bill.  Council member Page said to pay this for one more year. Tea’s timber bill, council member Goring says if the Town gets grant, it will cost $175 for the Town’s cost.  Grover’s bill was discussed and the Buttar’s bill was discussed and there were no questions or concerns. 

 

 

MOTION:  Council member Goring made a motion to pay bills and pending bills.  Council member Page seconded the motion.  Motion passes unanimously.

            Aye Votes:      Mayor Thayne                         Council member Page

                                    Council Member Goring         Council member Stewart

 

  1. Planning and Zoning Review:  The Council discussed that the Planning Commission is working on the General Plan with Gil Miller helping.  The Planning Commission needs more people.  Dale Marble needs to be replaced because of work schedule.  Ask Marlene Berger to be on the Planning Commission.  Check with Nathan Spackman, Chair first.  It was discussed to keep Shauna Wright until they see if her work schedule will change.  Nathan Spackman, Dale Meservy, and Joe Kliger always attend the meetings and. Other names suggested were Jeff and Virginia Spenst.  Unsure if they need to be a resident for a year if they are a part of the Planning Commission.  Les Fryer and Lori Riser were also suggested.  Nathan Spackman is good and can be put back on the Planning Commission again when time is up.  A newsletter was going to go out for the election because Council member Goring and Council member Page will be going out.

     

      New Business:

 

  1.  
  1. PUBLIC HEARING FOR THE AMENDING OF THE DEWEYVILLE TOWN 2011 FISCAL YEAR BUDGET; AND ADOPTION OF THE DEWEYVILLE TOWN FISCAL YEAR 2012 BUDGET: 

 

MOTION:  Council member Page made a motion to open the public hearing for the Amending of the Deweyville Town 2011 Fiscal Year Budget; and Adoption of the Deweyville Town Fiscal Year 2012 Budget..  Council member Stewart seconded the motion.  Motion passes unanimously.  Public Hearing opens at 7:27 p.m.

            Aye Votes:      Mayor Thayne                         Council member Page

                                    Council Member Goring         Council member Stewart

 

 

No public in attendance.  The Council discussed the budget and the General Fund revenue has not changed much.  Mayor went to get business licenses and they are being printed. Mayor Thayne added $698 for extra park expenses.  It was asked if some of the walking trail money could be used for some of the park expenses.  The grant money agreement will need to be checked to see if the money is for a specific place and Council member Goring will check into this. If included, it will be lumped in with the park.  The grant finances will need to be kept separate in the book keeping.  Council member Goring said that maybe the walking trail does not need to be mowed as often to help save money.  The cemetery is still being sprayed.  Mayor Thayne said that the Expenditures, matched. (See Budget).  The Town Hall landscape needs a sprinkling system, sod, decorative rock, so more money is needed for this. 

 

 

Enterprise fund changed, the water loan payment will be $13,000 - $14,000 less each year.  Mayor Thayne discussed that a bond amendment will need to be done.  The cost will be about $1500 to $2000 to change the loan amount and will be well worth the cost. There is no public hearing needed for this and the payment will change next year.   

 

Matt Regan (Auditor) reviewed the resolution and said it looks great. The budget will be available online.

 

MOTION:  Council member Stewart made a motion to close the Public Hearing for the Amending of the Deweyville Town 2011 Fiscal Year Budget: and Adoption of the Deweyville Town Fiscal Year 2012 Budget.  Council member Page seconded the motion.  Motion passes unanimously.  Public Hearing closed at 7:53 p.m.

            Aye Votes:      Mayor Thayne                         Council member Page

                                    Council Member Goring         Council member Stewart

 

  1. RESOLUTION #06-11-02; A RESOLUTION AMENDING BUDGETS FOR

THE FISCAL YEAR 2011

 

 

 

MOTION:  Council member Page made a motion to adopt Resolution #06-11-02; A Resolution Amending the Budgets for the Fiscal Year 2011.  Council member Goring seconded.  Motion passes unanimously.

            Aye Votes:      Mayor Thayne                         Council member Page

                                    Council Member Goring         Council member Stewart

 

 

  1. RESOLUTION # 06-11-03; A RESOLUTION ADOPTING BUDGETS FOR THE FISCAL YEAR 2012:

 

 

MOTION:  Council member Goring made a motion to adopt Resolution #06-11-03; A Resolution Adopting the Budgets for the Fiscal Year 2012.  Council member Page seconded the motion.  Motion passes unanimously.

            Aye Votes:      Mayor Thayne                         Council member Page

                                    Council Member Goring         Council member Stewart

 

  1. Council Election Information:  Need people to get on the ballot for two Council member’s positions before July 15.

 

 

9.      Nuisance Ordinance and Weed Control:  Dyers Woad:  There was a complaint about the weed issue on someone’s property. Dyers Woad is getting bad and is a problem and you cannot send a letter to one and not to the other.  The Council cannot go onto property to cut down the tops of the dyers woad with out permission to do it.  Send ordinance to the one who had the complaint and get three signatures and send to the owner.  Ordinance states that if they don’t comply they would have to pay for the clean up.  There are no longer county programs to help combat the dyers woad any more.  It was discussed to give the ordinance and a letter to the property owners with a time frame to clean up the issue.  Wording in ordinance that if three people were affected; that should be made clearer, so that there does not have to be three complaints.  The county has no jurisdiction in Deweyville and the Council decides if it will infringe on three or more people.  The Town needs a code enforcement officer.  It was discussed to use Nathan Spackman for the enforcement officer because he knows the information.  It was also discussed to get someone from Honeyville to do this and pay them each time they have to go out. 

 

  1.  
  1. Deweyville Walking Program:  There is a new walking program this year.  They town received $5,000 in grant money last year for doing the walking program.  Council member Goring said that these grants are simple to do. 

 

  1. July 4th Celebration:  Flyers need to go out to Honeyville and Elwood to help support the breakfast.  Fire Fighters will help cook the breakfast. Prices for the breakfast will go into ward bulletin and charge will be enough to make money and not too much to drive people away.  Mike Litchford has the menu and things worked out.  The mayor said that the adults will be cooking the breakfast and they will need volunteer kids to help serve.  Need people to help put up and take down grills and need about four guys to set up Sunday night and Mayor Thayne asked Council member Page if he would round up some people to help with this.

 

 

Fun Run will be held this same day and the parade is at 10:30.  Some changes will need to be made with the candy drop. Guys in orange vests will keep kids away from the fence.  They are going to try to control it with a bull horn.  It was discussed to use a security committee for the Town around the property in orange vests and the mayor has vests. 

 

           

      Unfinished Business:

 

  1. Fire District and Water Project Update:  The 4th of July breakfast money will go to the Fire District to use for maintenance and administration and training.  

 

       Public Comments:  This is an opportunity for the public to address the council.

       Please limit your comments to three minutes.  No public comments.

  

      Council Member Reports:

  1. Water and Roads (Lynn Stewart):  Council member Stewart had nothing to discuss at this time.

 

 

  1.  
  1. Documentation and Zoning (Sherie Goring):  Council member Goring said that concrete will need to be put under the benches on the walking trail to keep weeds down. 

 

  1. Parks and Public Safety (Eric Page):  Council member Page is getting a laptop for Richard Williams (Water Employee) to use for the Water.  He will get sprinkler supplies and put it on next year’s budget.

 

  1. Buildings and Cemetery Maintenance (Todd Bingham):  Absent.

 

AdjournMOTION:  Council member Stewart made a motion to adjourn the Town Council meeting.  Council member Page seconded the motion.  Motion passes unanimously.  Meeting adjourned at 8:40 p.m.

            Aye Votes:      Mayor Thayne                         Council member Page

                                    Council Member Goring         Council member Stewart

 

 

 

Approved:  _____July 14, 2011____________ 

 

Town Clerk:  ___________________________