THE DEWEYVILLE TOWN COUNCIL

MEETING MINUTES

THURSDAY MAY 12, 2011

7:00 PM DEWEYVILLE TOWN HALL 

 

Attendance:    Mayor Robert Thayne                         Todd Bingham, Town Council

                        Eric Page, Town Council                    Lynn Stewart, Town Council

                        Sherie Goring, Town Council             Tracie Williams, Town Clerk 

Visitors:     Maxine Goring, Roberta Fronk, Karen Stokes (Bear River Valley Museum) – these women left at 7:27 p.m.,  Ilene Lish left at 7:40 p.m., Wayne Wright left at 8:08 p.m. 

1.      Opening Ceremony:  Mayor Thayne brought meeting to order with Council member page giving the opening prayer and Council member Bingham leading the Pledge of Allegiance. 

2.      Approval of April Council Minutes:  The Council previously viewed the minutes and had a copy in front of them for the meeting.  

MOTION:  Council member Bingham made a motion to accept and pass the Town Council minutes for April 14.  Council member Page seconded the motion.  Motion passes unanimously.

            Aye Votes:      Mayor Thayne                         Council member Stewart

                                    Council member Page             Council member Bingham

                                    Council member Goring 

3.      Approval of Monthly Bills:  Tate Bunderson is taking over Colby Shaw’s job to help out at the park. The council discussed the bill on the town truck; it is for the antenna and for the pump to pump water out of the meter pits. 

 

MOTION:  Council member Stewart made a motion to pay bills for May.  Council member Goring seconded the motion.  Motion passes unanimously.

            Aye Votes:      Mayor Thayne                         Council member Stewart

                                    Council member Page             Council member Bingham

                                    Council member Goring 

4.      Planning and Zoning Review:  During the Planning meeting Mr. Jeppesen told about the Town’s source protection plan.  He wants subdivide a 39 acre lot into one acre lots on the east bench.  Tiffany Catalan’s perk test was not approved so she will have to wait until things dry out in a few months and have another perk test done.  She is ready to build when this happens.      

      New Business: 

 

5.      Bear River Valley Museum Presentation: Maxine Goring explained about trying to get a new museum and that the artifacts are spread around the valley until they can get a new place to put them in so they are going around to the communities to discuss having them help with a building.  Mrs. Stokes said that museums are for preserving the community.  They took a survey of the highs school kids and talked to 100 kids, and out of the 100, only 19 knew about the Borgstrom brothers.  They also took surveys in stores and only 15 remembered the Borgstrom brothers.  Mrs. Stokes went on to explain that these were four brothers who fought in WWII, and with in six months they were all killed.  George Albert Smith from the LDS church came to the funeral which was held in October, 1944, in Garland.  They want a museum to preserve and show the memories of the exhibits.  They have some of Jesse Earl’s (Deweyville) artifacts, so that this can be a community museum.  They also have some boxes that were from the Deweyville post office. 
They were wondering if the town could donate $500, $1,000 or even $3,000 to help with the museum.  Mayor Thayne asked if they wanted a fund raiser, and Mrs. Stokes said that how ever the Town wanted to donate would be appreciated. They are already trying to get some buildings already in existent to help with the cost. They have looked into trying to get grants.  They would like to be taken into consideration.  They want this to be a community event.  

There will be a trap shoot on July 30.  Roberta Fronk is doing a collection of pop cans also.  It was suggested to put a receptacle for pop cans here at the Town Hall.  Mayor Thayne suggested advertising.

6.      Approval of Conditional Use Permit #CU2011-1; Home Occupation for Wayne and Shauna Wright:  The Council discussed the sign rules. The sign will say sales by appointment only.  This will be the condition for the Town Council. Council member Bingham says he does agree about the worry of the traffic on the lane and people having to back down the lane.  Mr. Wright says he has a turn around at the end of the lane where his house is.  Mr. Wright says that he has put on his voice mail by appointment only. 

The road is owned by Mr. and Mrs. Lish.  And Mrs. Lish is concerned about the wear and tear of the road with extra traffic, which the upkeep is being paid by the Lish’s.  Mrs. Lish says that on the road easement it states no commercial traffic.  Mr. Wright said that he never saw this stated in the easement rights specifying the traffic.  Mrs. Lish said that it was recorded a month ago for residential use only and no commercial.  This is written on the notice of private lane for the Lish’s deed. 

Mr. Wright helps to level the road and he built a groomer to smooth the road and told the Lish’s this when they moved there that he would help with the road upkeep.  Mrs. Lish said that she had forgotten.  

The Council discussed that this Ingress and Egress matter is a legal issue and is out of the Town’s hands since they have no documents to show, and that the road is not owned by the Town.  This is a private matter.    

 

MOTION:  Council member Bingham made a motion to grant Mr. and Mrs. Wright’s Conditional Use Permit #CU2011-1, with the condition set by the Town Council that the sales will be by appointment only.  Council member Goring seconded the motion.  Motion passes unanimously.

            Aye Votes:      Mayor Thayne                         Council member Stewart

                                    Council member Page             Council member Bingham

                                    Council member Goring 

7.      Discussion and Adoption of Fiscal Year 2012 Tentative Budget:  Mayor Thayne explained that this is done every year.  They looked at the water enterprise fund.  

 

 Mayor Thayne suggested having a Cemetery District to help with the cost of the cemetery and this would come out of taxes.  The cemetery would be out of the Town’s hands.  There would be a board appointed by the Town or by the County.  This is something to talk about and maybe come up with a proposal.  

 

The Council discussed the budget in more detail and the next meeting will be Wednesday, June 1, to finalize the budget before the Public Hearing on June 9.  The Council discussed to see if the B&C road fund can be used for the parking lot and cemetery road.  Mayor Thayne needs a motion to adopt a tentative budget for 2012, to set date and time for the Public Hearing for the final budget for Town Council meeting on June 9.  

 

MOTION:  Council member Goring made a motion to adopt the tentative budget for the year 2011-2012 and set a date for the public hearing for the final budget on June 9.  Council member Bingham seconded the motion.  Motion passes unanimously.
 
Aye Votes:      Mayor Thayne                         Council member Stewart

                       Council member Page             Council member Bingham

                       Council member Goring 

8.      Discussion and Approval of Proceeding with BRWCD Partnership:  The Council discussed that they would like to proceed, but that they would like to have a copy of the contract in front of them before the final approval. 

MOTION:  Council member Stewart made a motion to proceed with this partnership with the Bear River Conservancy District.  Council member Bingham seconded the motion.  Motion passes unanimously.  Mayor Thayne will let Voneene Jorgensen from the Conservancy District know about the outcome of this vote.

 Aye Votes:     Mayor Thayne                         Council member Stewart

                                Council member Page             Council member Bingham

                                Council member Goring

 

9.      Memorial Day Celebration:  Monty Garlick, a veteran and member of the community will speak.  Flag ceremony will be given by the Cub Scouts.  The little flags for the veterans will be put on the graves by the 8-11 year old girls.  It will begin at 8:00 a.m. at the cemetery. 

10.  Rental and Upgrade of Building for Deweyville Fire Station:  It was discussed that more information and quotes are needed before this is pursued for getting a fire station.  The building needs to have insulation, power, and possibly the rest might be donated.  Council member Goring will look to see if there are grants available that could be used for the Fire district.

           

      Unfinished Business: 

11.  Fire District:  Mayor Thayne had a meeting on Monday.

12.  Water Project Update:  Everything is pretty much done.  There is $165,000 left of the state money that will have to be returned.  There is about $19,000 that will be reimbursement and the rest sent back.  Mayor Thayne will see if this can cut back some years off the loan. 

13.  Emergency Management:  Another meeting is planned for Saturday for the security portion of the Emergency Management.   During the drill there were some things learned.  Camille King is coming up with some more training for the CERT members.  Council member Goring discussed that on Monday, the 4th of July, the Town Fun Run will be held and that the money will go to the emergency preparedness committee for more radios and more first aid supplies.  This will start at 7:00 a.m.  The money earned for serving the 4th of July breakfast will go towards the Fire district.  
 

       Public Comments:  This is an opportunity for the public to address the council.

       Please limit your comments to three minutes.  No public to comment.  

      Council Member Reports:

14.  Water and Roads (Lynn Stewart):  Council member Page ordered a computer to help with the water employees, but the credit card did not work so the order had been cancelled.  Council member Page will continue to look for another computer.  It was discussed that there were about four water bills that had been misplaced with the mail and never found, this is being taken care of.

15.  Documentation and Zoning (Sherie Goring):  The Town will hold another Deweyville Walks program again this year.  She would like to purchase a new vacuum for the Town Hall.

16.  Parks and Public Safety (Eric Page):  It was discussed that the walking area looks good.   Council member page discussed that the Town Hall needs decorative rock for the landscape.  He will work in the back of the building next week.  He would like to get sod and he would like some help to lay it.  It was discussed to check Chan Share for sod.

17.  Buildings and Cemetery Management (Todd Bingham):  Council member Bingham discussed that the Elders Quorum has scheduled a movie night in the park on June 17.  Cemetery is going to buy a sprayer, Council member Bingham sprayed Saturday with his sprayer and would like to buy a sprayer and spray in a couple of weeks.  Bill Kerivan (cemetery grounds keeper) reseeded the dead spots and they are doing the best that they can for the cemetery bug problem.  Council member Goring commented on the cemetery marquee boxes; they need to be fixed.  This was an Eagle Scout project.  It was suggested to put it on the north side of the cemetery building. 

Adjourn:  MOTION:  Council member Stewart made a motion to adjourn Town Council meeting.  Council member Goring seconded the motion.  Motion passes unanimously.  Meeting adjourned at 9:25 p.m.

            Aye Votes:      Mayor Thayne                         Council member Stewart

                                    Council member Page             Council member Bingham

                                    Council member Goring 

 

Approved:  ____June 9, 2011______________ 

 

Town Clerk:  __________________________